Commercial Coordinator

About Vantage Group:

Vantage Group is a global leader in airport and transportation investment, development, management, and advisory services. Since 1994, Vantage’s corporate and network-wide team has managed an award-winning portfolio, building strong partnerships that integrate global expertise and local know-how to solve complex transportation challenges at every network location. Over three decades, Vantage has built a track record of creating customized solutions to transform airports and transportation centers that benefit the passengers, stakeholders, and communities they serve. Vantage is a wholly owned strategic platform of Investcorp Corsair Infrastructure Partners for capital deployment in the airport and transportation sectors. Visit vantagegroup.com to learn more.

The Role:

The Commercial Coordinator plays a vital role within the corporate commercial team, acting as the key link between different departments and network locations. This position is responsible for coordinating and supporting commercial projects and initiatives, ensuring network locations and advisory services clients requests are being delivered in a timely manner. The Commercial Coordinator will assist with the development, organisation, and project management of initiatives undertaken by the commercial team. The role will be involved in several aspects of the commercial department, including supporting projects, market research and data analysis, business development, event planning and management and other daily tasks that help the management team optimize business performance, drive additional revenue and deliver on its existing obligations across Vantage’s locations.

Role and Responsibilities

Support & Coordination: 

• Serve as a key point of contact between the commercial team and network locations for commercial matters.
• Track key strategic initiatives and ensure milestones are achieved.
• Support local teams in developing and implementing corporate commercial policies, procedures, and strategies.
• Ensure follow-up actions and decisions are tracked and implemented. 
• Prepare reports and presentations for delivery to stakeholders on commercial matters and issues.
• Prepare the management team for meetings and engagements by gathering insights, relevant background information, or updates.
• Uses initiative to research and identify areas of improvement or opportunity.
• Stays abreast of market trends within their industry as a whole.
• Monitors competitors, from new business to financial results.

Project Coordination: 

• Support the rollout of commercial projects, campaigns, and initiatives across the network and client projects.
• Assist in creating and updating project plans, timelines, and schedules. 
• Help allocate tasks internally and externally and monitor progress to ensure deadlines are met. 
• Organize meetings and workshops. Document results from each including action items and key milestones.
• Liaise with Business Development, Marketing, Finance, and Operations as needed to ensure smooth execution of commercial projects, campaigns, and initiatives.
• Facilitate the flow of information across the project / commercial team.
• Provide formal and informal updates to Directors and Senior Director regarding active project and initiative progress.  
• Keep everyone informed of updates, changes, and risks.
• Help identify potential risks or issues that could impact the project.
• Monitor and escalate issues when needed.

Administration: 

• Support the Vice President, Commercial and the Administrative Assistant with the coordination of meetings (internal and external), including scheduling, creation of support materials and appropriate follow-up.
• Anticipate executive needs; draw on resources throughout the department to resolve issues.
• Respond to requests for administrative assistance, providing support to all functional areas of the Commercial Department.
• Maintain and organize project documents, including meeting minutes, action logs, and status reports.

Other duties and responsibilities commensurate with the position may be assigned.

About you:

• Undergraduate university degree in Marketing, Airport Management or related field.
• At least two years of experience working in a corporate organization, ideally in an airport environment.  
• Ability to work cross-functionally with impacted stakeholders.
• Curious about the “why” and able to thrive in ambiguity.
• Strong verbal and written communication skills.
• Sound knowledge of project management & delivery techniques. 
• Demonstrable business acumen.
• Critical thinking and analytical skills for the resolution of operational problems.
• Able to be a self-starter and make effective decisions with minimal supervision.
• A team player focused on effective operational performance in a complex environment.
• Ability to foster ongoing relationships with network airports and stakeholders.
• Aptitude for critical problem solving and conflict resolution, with the ability to maintain objectivity and impartiality.
• Ability to navigate ambiguous situations, bring options and provide recommendations. 
• Solutions-driven and self-starter, who understands the importance of accuracy and timeliness, makes a difference and contributes to the success of the business. 
• Must be highly proficient in Microsoft suite of applications, in particular, Microsoft PowerPoint, with the ability to create clear, compelling, and visually engaging presentations. Should be able to translate complex ideas into impactful slides tailored to diverse audiences. 

Primary Work Location: Chicago or Remote / Hybrid US

What we offer

In addition to a competitive compensation and benefits package, career progression, and access to a global team of talented professionals, we are growing and offer boundless opportunities to make your mark. If you share our sense of adventure, come, and join us for the journey.   The salary range for this position is $70,000 - $95,000. 

To apply

Please visit our Careers page at:

https://www.vantagegroup.com/careers/ and follow prompts to apply with your cover letter and résumé.

All qualified candidates who are legally entitled to work in the US will be considered.

At Vantage Group, we seek and welcome unique backgrounds, perspectives, experiences and skills. As a global organization, we are always looking for differentiated points of view. We know that a diverse, inclusive and empowered workforce is essential to our shared success, and we invite you to join us for the journey.