Facilities Coordinator, JMP

Who we are

Vantage Group is a global leader in airport and transportation investment, development, management, and advisory services. Since 1994, Vantage’s corporate and network-wide team has managed an award-winning portfolio, building strong partnerships that integrate global expertise and local know-how to solve complex transportation challenges at every network location. Over three decades, Vantage has built a track record of creating customized solutions to transform airports and transportation centers that benefit the passengers, stakeholders, and communities they serve. Vantage is a wholly owned strategic platform of Investcorp Corsair Infrastructure Partners for capital deployment in the airport and transportation sectors.

Notable projects include the award-winning new $5.1B LaGuardia Terminal B in New York, named the 2022 World’s Best New Airport Terminal by Skytrax, and the $4.2B development of a new international Terminal 6 at John F. Kennedy International Airport, now underway. Elsewhere, Vantage leads major concessions redevelopment projects at Chicago Midway International Airport, Kansas City International Airport’s new terminal, and Philadelphia’s historic William H. Gray III 30th Street Station.  

The role

Reporting to the Director, Facilities, the Facilities Coordinator is responsible for managing facilities services, ensuring safety protocols, and compliance with building regulations. The role requires experience with facility management software, particularly Maximo, and includes monitoring and managing facility access and security systems.

Key responsibilities

• Monitor and manage facility access and security systems.
• Oversee and support maintenance of Terminal 7/ 6, to ensure a safe, clean, and functional environment.
• Receive, manage, and processes work order requests; ensures problems are resolved quickly.
• Act as liaison with any outside contractors needed to resolve specialized problems.
• Draft and implement preventive maintenance schedules and safety standards.
• Ensure safety standards are followed throughout facility.
• Participate in emergency preparedness planning and assist with environmental permits.
• Manage Maximo administration and configuration modules; workflow development and administration.
• Serve as primary contact for Maximo system users.
• Works with IT to apply, test and verify fixes/patches to Maximo system.
• Act as liaison between functional users, IT staff, and external business partners/consultants.
• Translate Enterprise Asset Management business requirements into technical specifications to support on-going initiatives across the facility.
• Collaborate on project management initiatives and create clear project plans with deliverables.
• Prepare and deliver status reports of the projects with a clear course of action, accountability and escalations.
• Establish, maintain and strengthens internal and external relationships.
• Ensure compliance with relevant laws and regulations.
• Other duties and responsibilities that commensurate with the position.

About you

• At least 3 years experience in the field preferably.
• Experience working within a regulated business is an asset.
• Maximo Certification is a plus.
• Project management and implementation, program management, change management, and business systems experience.
• Experience with business process management to include process definition.
• Experience as an Enterprise Asset Management “IBM: Maximo” functional administrator is preferred.
• Excellent verbal and written communication skills required; must be comfortable connecting and communicating with individuals at all levels of an organization.
• Demonstrated team leadership skills with the ability to motivate and develop team members for exceptional performance and contribution.
• Ability to navigate ambiguous situations, bring options and provide recommendation.
• Strong knowledge of applicable regulatory requirements, including the ability to assess, develop and implement internal controls related to security systems.
• Strong listening and comprehension skills, as well as the ability to develop and clearly articulate a perspective.
• Highly developed sense of accountability and follow-through with an ability to effectively prioritize multiple tasks, projects, and goals.
• Strong organizational and prioritization skills needed to delivery timely on requested projects.
• Excellent written and verbal communications.
• High level of attention to detail.
• Strong interpersonal and presentation skills, ability to communicate effectively with others at all levels of the organization.
• Organization and planning skills crucial for multi-tasking while prioritizing and executing tasks.
• Experience configuring workflows within Maximo.
• Knowledge of Maximo Asset Management and Database Systems.
• Experience with production support for issue resolution.
• Highly skilled in using MS Excel spreadsheets.
• Demonstrated ability to accurately work with large amounts of financial and accounting data.
• Good planning and organizational skills.
• Ability to work independently with little or no supervision but be a team player.

What we offer

In addition to a competitive compensation and benefits package, career progression, and access to a global team of talented professionals, we are growing and offer boundless opportunities to make your mark. If you share our sense of adventure, come, and join us for the journey. The salary range for this position is $77,500-$92,000.

To apply

Please visit our Careers page at https://www.vantagegroup.com/careers/ and follow prompts to apply with your cover letter and résumé.

All qualified candidates who are legally entitled to work in the US will be considered.

At Vantage Group, we seek and welcome unique backgrounds, perspectives, experiences and skills. As a global organization, we are always looking for differentiated points of view. We know that a diverse, inclusive and empowered workforce is essential to our shared success, and we invite you to join us for the journey.

For more information about Vantage Group, please visit:  www.vantagegroup.com